1. Payment before the event:
(a) Upon confirmation of a venue booking or an approved extension of the booking, the hirer will receive written notification and is required to pay a deposit. The booking application will only be deemed confirmed after the deposit has been paid. Once confirmed, the booked venue details, including time and date, are not subject to any form of change or transfer.
(b) If the hirer is unable to provide all the information required in the application form in full, the application may still be provisionally confirmed. However, the Venue Manager reserves the right to refuse to accept any subsequently submitted information or other applications, or to terminate the tenancy. If the tenancy is ultimately cancelled or any loss arises as a result, the Association, its employees, and agents shall bear no responsibility, and all payments made shall be non-refundable.
(c) A hirer with a confirmed booking must pay the full booking fee for the entire confirmed booking period, after deduction of the deposit, at least 60 days before the first day of use, or by the date specified by the Association. Failure to make payment on time will result in forfeiture of all deposits or payments made. The confirmed booking will be cancelled without further notice.
(d) A hirer with a confirmed booking must also pay, at least 60 days before the first day of use, or by the date specified by the Association, all service and facility charges, licence fees, and any other amounts payable as stated in the Association’s written notification. Failure to make payment on time will result in forfeiture of all deposits or payments made. The confirmed booking will be cancelled without further notice.
2. Payment after the event:
Any outstanding amounts payable after the event must be settled within 14 days after the event, or within the period specified in the payment notice issued by the Association. Such fees include, but are not limited to:
(a) Charges incurred due to extended use of the venue;
(b) Fees for additional services or facilities used;
(c) Costs for dismantling event-specific installations and restoring the venue to its original condition;
(d) Any other charges, fees, or expenses payable to the Association under other provisions;
(e) Reimbursable expenses and licence fees; and
(f) Compensation for damage.
3. The Association accepts payment by cheque or bank transfer only.
4. Without prejudice to any other rights of the Association, if the hirer fails to settle the above payments, the Association may deduct the outstanding amount from the deposit. If the deposit is insufficient, the Association will take legal action to recover the balance. In all circumstances, all payments made are non-refundable.
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